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Genetic Toxicology Association Summer Board of Directors Meeting
Boehringer Ingelheim Pharmaceuticals, Inc. Bldg. AOB, Level B, Room 4B101
July 10, 2008
Meeting Commenced at 9:30 a.m.





Attending Board Members:  Matt Cowlen (Chair), Patricia Escobar, Magnus Evertson (Secretary), Warren Ku, Jiaqin Yao, Jane Clarke, Brinda Mahadevan

Attending Committee Memberss:  Leon Stankowski (Treasurer), Chris Farabaugh (Assistant Treasurer), Krista Dobo (Newsletter Editor), Maria Donner (Membership Chair), Ofelia Olivero (Student Outreach)

Board Members Participating by Phone: Rama Gudi, Jiaqin Yao

Other Participants:  Wendy Anders (WebMaster)

Attendance via Teleconference:  Warren Ku, Maria Donner, Jiaqin Yao, Ofelia Olivero, Wendy Anders



Review of the Minutes from the Spring Board Meeting

Presenter:  Magnus

Discussion:  The spring 2008 meeting minutes were reviewed and approved by the Board of Director members via email vote.

Decisions and Assigned Action Items:  Spring minutes finalized and approved by the Board on 07 May 2008.

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Treasurer’s Report

Presenter:  Leon

Discussion:  The treasurer's report was reviewed. Noteworthy findings: Bank fees. The checking account balance went below the minimum $2500 twice and applicable bank fees were charged. Other transaction fees are from the PayPal account used on the website. Also noted: The CD will mature in September. As such, once all meeting expenses have been take care of, the Board will need to decide where to place the money (new CD).

Decisions and Assigned Action Items:  No action item. The CD maturity roll over will be decided after Fall meeting.

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Website

Presenter:  Matt

Discussion:  Proposal to continue using Wendy as the Webmaster.

Decisions and Assigned Action Items:  Board approved continued employment of Wendy as the webmaster.


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Membership Report

Presenter:  Maria

Discussion:  Membership information received from webpage. 2-3 student membership fees received. Current active members = ~40.
Old membership base ~200

Decisions and Assigned Action Items:  No action.


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Newsletter Report

Presenter:  Krista

Discussion:  Krista discussed the current program as compared to the program displayed on the GTA website:
          Business meeting corrected to 4:30 - 5:30, poster 5:30 -7:30
          Interactive workshop changes - end at 4pm

  Newsletter: J. Majeska profile - add pictures.
          Call for board member nominations
          Piece for student outreach
          Piece on online registration
          Website introduction piece
          Call for abstracts
      Krista suggested board session chairs write summary of Fall meeting for their section
           for the spring newsletter.

  Krista will put the program together.

Decisions and Assigned Action Items:  No action.

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Website Report

Presenter:  Wendy
  1. Should a second page be made for the program linked as a button on the main page
  2. Should all speakers/panels submit bio sketch
  3. Abstract submissions from students extended to 18 Aug
  4. Traffic facts - reporting website visitor demographics/stats
  5. Need keywords for web hits
  6. SOT links and email distribution (Matt)
  7. Search function does not work - Wendy can add windows search page for website content only

Matt (new business) discussion on adding a responsible member to be main contact and to be responsible for web content and design.

Decisions and Assigned Action Items:
  1. Board approved the motion to add a second page. Wendy will send a test.
  2. Board chairs to contact speakers to submit -deadline end July.
  4. Wendy to send traffic to Leon for distribution.
  5.  
  6.  
  7. Board agrees to have Wendy add search function
     Krista to send updated program to Wendy

     Brinda to contact SOT

     Board approved the formation of a communications committee
     (Pat*/Brinda/Krista) to be effective immediately (10 July 2008).
     *Pat primary contact.

     Krista will send Board nomination verbiage. Nominations to be emailed to Matt.

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Student Outreach

Presenter:  Ofelia

Discussion: Activities

  1. poster session - all board members to attend
  2. job postings - add to website
  3. table of student interaction (tables for the breakfast)

Decisions and Assigned Action Items: Communications team to distribute email notification of extension
New awards committee formed to select poster winners as reviewed from abstract (Matt/Brinda/Maria)
Chris to arrange for poster size and communication.
Leon to ask for a separate breakfast room for networking session with breakout room.


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2008 GTA Meeting

Presenter:  Board

Discussion:

  1. Arrangements with Clayton Hall and Marriott (Leon)
  2. Scientific program (Krista, other session chairs)
  3. Poster Session and Student Networking Breakfast (Patricia, Ofelia)
  4. Meeting Evaluation (Jack)
  5. Excellence in Science Award (Matt)
  6. Election of new board members and chair (Matt)

Decisions and Assigned Action Items:  Summary letter (draft provided by Brinda) will be sent each speaker and expert panels.
Hire 2 students to work the registration booth.
Sponsor banners for contributors also newsletter and PowerPoint. Leon to send details to Krista for newsletter. Presentors to send presentations by emails 9/5/08.
Jack to finish evaluation form based on comments from board. Keep to one page. Leon to buy an iPod for price when turning in the survey (rip off name on survey).
Matt: 2hr gig $550 Tom Palmer Jazz. Matt will contact musician.
Science award: Dan Benz has accepted to run the award 1 more time. Award to be presented at business meeting.
Each board member to write a summary SOP.
Next Board meeting 4-7pm @ Clayton Hall.

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Old Business

Presenter:  Board

Discussion:  SOP for organizing meetings.
GTA-EMS effort: GTA (possibly with GEMS) effort to impact the EMS annual meeting program.
2009 Scientific meeting(s): 1- or 2-day format? Once per year is more manageable and provides for a higher quality programs.

Decisions and Assigned Action Items:  Board vote to keep once per year 2-day meeting. 2009 will be in fall.
Topics -ICH/S2 guidance, metabolites (FDA documents), impurities, photo genetic tox, reproductive tox for genetox, biopharmaceutics (small - hybrid and nano biologics), antigenotoxicity, threshold/dose response, mode of mechanism.

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New Business

Presenter:  Board

Discussion:  Proposal for web content committee chair (Matt)

Decisions and Assigned Action Items:  No action.

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Adjournment

Board thanks BIPI for hosting the board meeting. Next telecom 7/30 @ 10am.

Decisions and Assigned Action Items:  Meeting adjourned at 2:35pm.

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