|
|
|
|
Genetic Toxicology Association (GTA)
Minutes of the Fall (Interim) Board of Directors
Meeting
24 September 2009 (Telecon)
Meeting Commenced at 3:05 p.m.
Attending Board Members: Sandy Weiner (Chair),
Jane Clarke (secretary), Brinda Mahadevan, Kamala
Pant, Tim Johnson, Graeme Smith
Attending Committee Memberss: Leon Stankowski
(Treasurer), Chris Farabaugh (Assistant Treasurer),
Krista Dobo, Ofelia Olivero (Student Outreach)
Matt Cowlen, Patricia Escobar
Attendance via Teleconference/Info: (888)
627-7005
Welcome
Presenter: All
Back
to Top ↑
Review
of Responsibilities
Presenter: All
Discussion: See "2010
GTA Board Members and Volunteers".
Back
to Top ↑
Review Bylaws
Presenter: Matt
Discussion: Bylaws indicate
that the board can install officers (other than
chair, secretary, and treasurer) as they see
fit without an amendment to the bylaws.
Decisions and Assigned Action Items:
We passed a resolution to install
a "chair-elect."
Per our poll at the annual meeting, Tim Johnson
was elected chairman for 2011 and, therefore,
will serve as chair-elect this year.
Back
to Top ↑
Review List
of Volunteers
Presenter: All
Discussion: See "2010
GTA Board Members and Volunteers." Jane
read the volunteers' responses to her email.
Summary:
Kimberly Voigt-Blum: contact speakers, organizing
Zhanna Sobol: Contribute to DNA damage session,
admin
Jan Sahm: Help with regulatory and/or DNA damage
session
Claudia Wiersch: Making calls, other admin
Jing Shi: Presenting work in the Screening session
and chairing
Carol Tometsko: Work on session including Pig-A
Jian Song: Working on screening session
Theresa Allio: chairing a session and contacting
speakers
Bob Preston: Photography
Margaret Pratt: Anything, computer-based tasks
Decisions and Assigned Action Items:
Session and committee chairs
will determine if they need help and who they
need. Jane will then coordinate with the volunteers.
Back
to Top ↑
Job Descriptions
Presenter: All
Discussion: Descriptions
of the following positions are needed:
Chairs for: Membership, Student outreach, Excellence
in Science, Program committee, Communications
committee, Organization committee. The newsletter
editor and regular board members, too.
The descriptions will be put on the web, but
not in the bylaws.
Decisions and Assigned Action Items:
Everyone will submit a 2-3 sentence
description of their position to Sandy by 20
October 2009. Those at EMS will review the descriptions
then.
Back
to Top ↑
Minutes from Summer
and Fall Board Meeting
Presenter: Magnus
Discussion: Spring minutes
are the latest ones on the website.
Decisions and Assigned Action Items:
Patricia will ask Magnus to distribute
the Summer minutes. If he doesn't have them,
Jane will re-send them. Sandy has the Fall minutes.
Back
to Top ↑
Treasurer's Report
Presenter: Leon
Discussion: May have lost
$5K on the meeting. Need more corporate sponsorship
money next year. Also, need to think of ways to
reduce waste, for example, there was too much
food at the breaks.
Decisions and Assigned Action Items:
Leon could use help with shaking down
corporate sponsors. [Actually, isn't this supposed
to be a function of the secretary? It was in 2008.]
Back
to Top ↑
NIH Grant
Presenter: Sandy
Discussion: Deadline is
December 2009 so we need the final 2010 program
by end of October for incorporation into the grant.
Sandy is the lead on this (Pam is still on maternity
leave.) Brinda offered her grant-writing experience.
Decisions and Assigned Action Items: Sandy
will see if the letter of intent is still good
or if she needs to re-submit one. They will let
Jane know if they need a volunteer.
Back
to Top ↑
Membership
Report
Presenter: Kamala
Discussion: Maria and
Kamala have been in touch. There was some discussion
about sending mailings to lapsed members. [Idea:
should there be a separate mailing to advertise
the meeting to the lapsed members instead of
a newsletter?]
Decisions and Assigned Action Items:
Chris/Leon will send updates
to Maria D. re: membership.
Maria will send Kamala the updated spreadsheet.
Back
to Top ↑
Newsletter
Report
Presenter: Maria Engel
Discussion: Not present.
Need spring NL content in February 2010.
Website Report
Presenter: Matt
Discussion: A lot of old content
needs to be removed: announcements of the meeting
and call for abstracts, open board positions.
Need to update: B of D names, 2009 minutes,
position descriptions, award winners, meeting
content. Put 2009 meeting content link on home
page, older stuff buried deeper.
Posting of photos: discussed using Picasa or
equivalent and having a link on the website
instead of posting individual pictures. If someone
objects to having their picture posted, let
them tell us and we will remove it.
Decisions and Assigned Action Items:
Matt will send a list of content to be removed
for approval by the board.
Leon and Sandy will work on photo album link.
If they need help, we can assign a volunteer.
Student Outreach
Presenter: Ofelia
& Patricia
Discussion:
Posters and travel awards served to encourage
academics to come to the meeting.
Back
to Top ↑
Excellence
in Science
Presenter: Ofelia
Discussion: History:
Started by Jag, chaired by Dan Benz, hand-picked
committee, very secretive.
What we need: At least one board member on
the committee, criteria for nominee, specific
nature of the award, less secrecy (only of
the winner), alternate recipients among regulatory,
industry, and basic scientists.
Communication
Committee
Presenter: Mark
Powley
Discussion: Mark
was not present.
Decisions and Assigned
Action Items: Need to determine
if Mark wants to be CC chair or move to student
outreach.
Back
to Top ↑
2009 Meeting
Debriefing
Presenter: All
Discussion:
Need session summaries for NL and SOT.
Decisions and Assigned
Action Items: Session chairs
to write and submit summaries to Sandy by 30
October.
Back
to Top ↑
Meeting
Evaluations
Presenter: Jane
Discussion: See summary
sent earlier. Some thoughts on the panels:
Ofelia believes the dialog is still important
and suggested an interactive breakfast as an
alternative or in addition to panels.
Smaller break-out sessions might help the panelists
feel more comfortable-but how to divide up the
groups?
Krista suggested break-outs about similar subtopics,
for example, each of 2 case studies, not between
2 broad topics. Still, people may follow the
lead of regulators.
Back
to Top ↑
Thank
You Notes
Presenter: Sandy
Discussion:
Should be sent by session chairs. Ofelia prefers
snail mail, but most agreed that a scan of a
signed letter by email would be OK.
Decisions and Assigned
Action Items: Sandy to write
the letter, chairs to personalize, sign and
send by 09 October.
Back
to Top ↑
2010
GTA Meeting
Presenter: All
Discussion: Agreed that
15-16 September is the first choice and 1-2
September the second choice.
Agreed that at least one board member should
chair each session.
Agreed that we could have 3 sessions on day
1 instead of a keynote speaker and 2 sessions.
Program committee will meet separately.
We need title, speakers and their titles,
and session chairs for submission for NIH
grant ASAP.
If possible, recruit local speakers if equivalent
to cross-country or international ones.
Current program and chairs:
Day 1:
-
Patricia
and Kamala: Screening Strategies and Methods
to Predict Genotoxicity (includes Screening
Ames)
-
Brinda
and/or Sandy: QSAR: Theory and Applications
(see Ron Snyder EMM paper, Maria's co-worker,
Grace Tier, Jack's info from computox committee
-
Krista
and Drew Olaharski: Integrated tox studies.
Pertains to Pharma and cosmetic industry,
ICH S2.
-
Ofelia
to Chair: DNA damage and repair (includes
epigenetics and intercalation with people
from academia to discuss the basic science)
-
Jane
and Graeme: Update on regulatory changes
(ICH, IWGT, OECD IVMN issues with flow,
si RNA, Pig-A and comet validations
-
Chris:
New Technologies: Phototoxicity/mutagenicity
(case studies) Sandy's boss, Peggy Guzzie
on committee for this; Nanotoxicity
Decisions
and Assigned Action Items: Leon
to check availability of Clayton Hall.
Tim will schedule a program committee mtg.
|
|
|
|
